ESS Business Meeting Agenda
Ballantyne Hotel & Lodge, Charlotte, NC
Ballantyne Ballroom AB
September 30, 2015
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10:30 |
1.0 | Call to Order - Bob Shulstad, Chair
In meeting report: Chairman Bob Shulstad convened the meeting and the agenda, minutes of 2014 ESS Meeting and interim actions were all approved. The interim action was the appointment of Karen Plaut as chair of the Diversity in Research Leadership Task Force. Those receiving the 2015 Experiment Station Awards for Excellence were congratulated and they will receive their awards in Nov., 2015 at the annual APLU meeting.
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10:35 | 2.0 | NIFA Update - Bob Holland In meeting report: Bob Holland introduced Jeanette Thurston who will now be assisting Meryl Broussard in the NIFA Director’s Office. Perag Chitnis, Deputy Director of the Inst. of Food Production and Sustainability, was also introduced. Dr. Holland indicated that while NIFA travel restrictions have been lifted, only essential travel is expected to occur. Clarifications were given about a recent conference call with Dr. Ramaswamy as they related to questions that have been received about money that land-grant universities had not used and would be returned to the Treasury. The amount given was inflated and included, for example, awards that were made in 2014 and 2015 and drawdown on these awards are obviously still in effect. Additionally all grants do not have a five year duration period. The accounting information comes from New Orleans and the next report is due in a few weeks and should be more accurate. If more questions or concerns remain, Dr. Holland or Mrs. Cynthia Montgomery should be contacted. In the same conference call the conferees learned that Congress has requested USDA-NIFA to provide a plan to address the matching issues that came to light as they relate to insufficient matching from the states for the 1890s. The plan has been written, approved by the NIFA Director, and will be sent to the Chief Scientist, the Secretary of Agriculture and then to Congress. Additionally NIFA was asked to respond to the ‘formula on top of the formula’ that was proposed related to state matching. The data that will need to be provided for NIFA’s requested report on matching to Congress will need to relate to the amount of money given to land-grant institutions in the states with both 1890s and 1862s, to include a description of how the matching awards are made, i.e. block awards, line items. The information will be requested primarily from the financial officers of both the states and the universities. Dr. Chitnis indicated that NIFA is seeking to address RFAs for land-grant universities’ water programs as this area is a land-grant university priority for increased funding. NIFA is also trying to reconcile the difference in House and Senate language as it relates to IPM programs. The new Center of Excellence Program will be a two year pilot so that results can be reviewed. As stakeholders, the universities should also send in their comments. NIFA also has a new program with a Commodity Board provision. If the commodity groups are interested in the topics for funding they can contribute to the award – 50:50.
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10:50 | 3.0 | BAA-Policy Board of Directors - Steve Slack and Eric Young In meeting report: The Policy Board of Directors met in Napa, CA on March 31 and Providence, RI on July 22. Below are summaries of discussions from those meetings. 1. By-laws Change Another vote to change the Board on Agricultural Assembly bylaws on number of votes needed to change by laws to “Approval by 2/3 of those voting, provided > 50% of eligible voters vote” was held in April. This vote also failed due to less than 2/3 of eligible votes casting ballots. It was decided in July to explore electronic voting further, although D.C. prohibits this practice, an exemption may be possible. The PBD will decide in November how to proceed depending if electronic voting is allowable or not. 2. Unified message The Riley Foundation and AGREE are both working on developing a message. AGREE’s idea is different from Riley Foundation, particularly related to capacity funds. AGREE does not mention capacity funds. These groups are primarily interested in research, not extension or teaching. The Board on Agriculture Assembly needs to develop a message that is broad enough to cover the Land Grant University mission. Wendy Wintersteen is now chair of Riley Foundation and could convene a meeting of these groups.
3. Budget and Advocacy Committee Report
4. Committee on Legislation and Policy
5. FSLI/LEAD-21
6. Futuring Initiative
7. Anti-microbial Taskforce Report
8. Communication Marketing Committee Report
9. Infrastructure Survey
10. APLU Annual Meeting
11. 2015 Election for Policy Board of Directors
At the end of his report Dr. Slack announced he is retiring and appreciated the willingness of Clarence Watson to complete his term on the PBD and for Ernie Minton agreeing to serve as the alternate. Steve was thanked by Chairman Shulstad for the leadership excellence he had continuously provided for the System.
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11:00 | 4.0 | Cornerstone Report - Hunt Shipman In meeting report: A CR has been passed and it depends on the soon-to-be-elected House leadership to see if at the end of the year the House will again threaten to shut down the government over funding disputes. Still in play is bringing to fruition the movement of Crop Protection/Pest Management lines from 406 to 3D programs. The request was made because indirect costs are required for 406 but not for 3-D. Robin Shepard and Mike Harrington are the System’s leaders in finding the fixes requested to satisfy both ESS and CES. The State of Louisiana has voted to make Grambling State University its third land-grant university. Rep. Abraham, Congressional Rep. from Louisiana, has introduced H.R. 3022 to require that Grambling State University be eligible to receive funds under the Second Morrill Act and this action has been referred to the Subcommittee on Biotechnology, Horticulture, and Research. As was the result of the state of Ohio doing the same thing for Central State University, the inclusion of new land-grant universities decreases funding to other land-grant universities as no new money is provided for new institutions. Thus this may be a precedent that must be guarded against by the entire System as 1862s and 1890s will probably continue to have institutions wanting to have land-grant status and they will have noted that Congress has allowed this to occur.
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11:15 | 5.0 | Budget and Legislative Report - Gary Thompson and Mike Harrington
In meeting report: These submissions have been sent to Faith Peppers who is working with other communications specialists to develop unified stories that demonstrate impact at the national level. New Budget Initiatives and Strategic Marketing A subcommittee led by Saied Mostaghimi created a Strategic The BAA process for advancing new budget initiatives continues to be put forward and ESS and CES stay engaged on budget decisions by having representation on the B&L Committees of each other. It is felt however that merging of CES and ESS B&L committees would be unwise as there are unique areas of interest for each section. Thompson reminded all to have strong impact statements submitted to the national website database. Documents will be developed from the strongest impact statements submitted. Water Security Initiative Water Impact Statements As part of the advocacy effort for the Water Security Initiative, ESCOP and ECOP have been collecting important water-related impact stories that address the five Keystones of National Significance: · Food and Agricultural Production Colleges were also asked to enter new water-related impact statements into the national Land-Grant Impacts database (https://landgrantimpacts.tamu.edu/). In response to this request, the B&L committee received 18 responses from experiment stations and 44 impact Marketing Campaign document as a generic template to guide future initiatives such as the Water Security Initiative. At the same time, BAC Chair Jay Akridge requested that the ESCOP and ECOP Budget and Legislative Committees develop a process document to guide the development of new initiatives such as the Water Security Initiative. Mike Harrington led this effort, engaging the B&L committee members. Both documents contained common as well as unique elements and it was decided to combine these two related documents into a single working document that can be used as a procedural best practices guide for new or existing budget initiatives. Both Budget and Legislative Committees have provided comments. Joint ESCOP-ECOP Budget and Legislative Committee discussions. A breakfast meeting of ESCOP and ECOP members was held during the Joint COPs meeting. Both Chairs participate in the respective committee conference calls. It was agreed that the committees should remain separate but coordinate their activities, bringing together the unique perspectives from each committee. To that end, a joint ESCOP-ECOP Budget and Legislative Committee meeting is being planned for the AHS-CARET meeting in late February-early March 2016. BAA Process for Advancing New Budget Initiatives Over the last several years, considerable effort was invested in two budget initiatives: Crop Protection/Pest Management and Water Security. The concept of addressing issues of great importance as described in the Water Security Initiative gained broad support of the BAA, and at least some traction at USDA-NIFA. Several valuable lessons were learned through these processes including:
At least two years of lead time are needed to get an initiative “in the queue” for consideration by a federal agency. Every effort must be made to have federal partner(s) engaged in the white paper development process. The process, from idea to white paper development and approval, must be completed at least two years in advance of efforts to include in a federal budget request. In addition, it is essential to define important components of the advocacy campaign in order to establish a generic framework or checklist for future campaigns. Finally, it is crucial that there is formal communication of the final initiative from the Policy Board of Directors to the specific federal agency Director, other appropriate agency officials, as well as distribution to BAA members and other partners. Issue Identification/Workgroup Development Steps
White Paper Development and Content With the assistance of the EDAs and Section Chairs, the WG develops a white paper through an iterative process. The white paper:
Approval/Endorsement Steps Once the WG completes what it considers to be a final draft of a white paper, that document is circulated and approved/endorsed as follows:
Internal Communications EDAs and university communications specialists work with kglobal and Cornerstone to develop messages that will resonate with targeted individuals/groups. EDAs work with kglobal to develop aesthetically pleasing one-page briefs that succinctly encapsulate and highlight the primary conclusions of the white paper. Communications to Federal Agency After approvals, the Policy Board Chair formally distributes the white paper to the specific federal agency Director (e.g. NIFA) and other appropriate agency officials and partners. This communication is done by both electronic means with return receipt and registered mail. The white paper is also distributed to all members of the BAA, Deans/Directors who, in turn, distribute to their faculty/staff as appropriate. Strategic Communications Campaign A strategic communications campaign is developed and designed to generate support for the proposed approach detailed in the white paper. A steering committee is authorized by the BAC and PBD and identified by the Deans, AES, and CES Directors. The steering committee is responsible for coordination of the strategic communications campaign, including responding to questions, communicating with the interest groups, engaging in social media platforms, and providing news releases. In partnership with Cornerstone, the Steering Committee will develop a timeframe for “the ask” and for generating buy-in from appropriate individuals, groups, and organizations. Kglobal will be engaged to develop a communications strategy that builds effective messaging by launching a media campaign, coordinating the process, and reaching out to elected officials. Design an effective communications strategy:
PBD Chairman Jay Akridge has provided Sonny Ramaswamy with updated materials on the National Initiative on the Improvement of U.S. Water Security proposed by the Land Grant University community. The update, prepared by members of the Water Security Working Group, addresses issues raised in the NIFA-written response as well as those discussed during the meeting in Providence, RI. The additional materials included expected outcomes and impacts, as requested. Most importantly, the Water Security Initiative proposed by the Board on Agriculture Assembly provides a framework in which to coordinate the various water activities that are funded by NIFA. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
11:30 | 6.0 | Plan of Work Review Update - Cameron Faustman In meeting report: Please see the Plan of Work Panel of Experts Report at http://escop.ncsu.edu/docs/Panel%20of%20final%20report.pdf and at http://escop.ncsu.edu/docs/FINAL%20POW%20Panel%20Recommendations%208272015.pdf The Panel of Experts was comprised of representation as follows: 5 from ESS, 5 from CES, 4 from the USDA and 6 ‘other’ All were asked to review the reports and to send feedback which is still being accepted. With a few additions, ESCOP endorsed the report. Next steps: stay vigilant to see progress, especially in making the reporting of POW more efficient. Extension still needs better fixes. It will take at least three more years before some of the recommended changes can be implemented because of bureaucracy. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
11:40 | 7.0 | NRSP Review Committee Report - Bret Hess and Mike Harrington In meeting report: Background: The NRSP Review Committee (NRSP-RC) met in Denver, CO on May 28, 2015 for its annual meeting to review proposals, budgets, and guidelines and make recommendations for funding. The committee recognized the need for additional clarification regarding peer review of proposals and is currently drafting an appendix to the guidelines to more clearly outline the processes. Recommendations are presented below. NRSP 2015-2016
As of 2012, all NRSP budgets are approved for the duration of their current 5-year cycle, assuming an acceptable midterm review. See Ballot at http://escop.ncsu.edu/docs/NRSP%20Final%2015.pdf Summary of NRSPs
A Synopsis of the U.S. Potato Genebank: Acquisition, Classification, Preservation, Evaluation and Distribution of Potato (Solanum) Germplasm (NRSP6) Background: The official National Plant Germplasm System project for the US potato genebank is in the National Research Support System designated as NRSP6. The NRSP system is a key facet of the State Agricultural Experiment Station (SAES) System. NRSP6 provides germplasm stocks, germplasm data, R&D techniques and tools and custom materials for germplasm evaluation to the stakeholders such as public and private plant breeders, potato researchers, food suppliers and processors both domestically and internationally. NRSP6 has been a viable national project (since the 1950s) with current top 10 state (unit) users from CA, IA, ID, MD, MI, MN, NY, OR, WA and WI and, in reality, nearly 50 states using the Genebank over short timeframes. The Genebank has over 5,000 items of germplasm for the world’s most important non-cereal crop with 45% of these being unique. While the demand for Genebank services is increasing, the overall financial health is declining; thereby creating uncertainties that project evaluators recommend broader discussions to identify options for a more sustainable future. Very preliminary conversations have occurred with the National Potato Council leadership and staff, a NRSP review team member, a state breeder, state potato commission and a regional agricultural research association. Other key leaders, users and stakeholders must be consulted and fully engaged in order to design alternative funding models. Challenges
Next Steps
(NRSP-7) Background: The minor use animal drug program has been in existence since 1983 with the following mission/objectives: NRSP-7 functions to coordinate efforts among animal producers, pharmaceutical manufacturers, FDA/CVM, USDA/ Research, Education, and Extension, universities, State Agricultural Experiment Stations and veterinary medical colleges throughout the country. The project has received off the top funding since USDA NIFA funds have not been available for the past 6 years. After efforts to join forces with NRSP4 failed in 2014, the NRSP Review Committee (RC) provided a one year approval with a requirement of leveraging off the top funding and also emphasized the importance of engaging stakeholders in support of the project. A majority of NRSP-RC members felt that the committee did not demonstrate “new” leveraged funds, as required, and, rather, only did a better job of reporting funds that already existed (based on explanations provided in the proposal). In addition, the RC expressed concern that, even with NRSP funding, there would not be sufficient funds to make the program effective or impactful. Finally, there was concern about a lack of stakeholder involvement. Thus, by a 7-1 vote, the committee approved a recommendation to reject the proposal and budget. Assuming the recommendation is upheld at the Experiment Station Section Meeting in September, NRSP7 will receive 1-year of funding at the current level to phase out activities. Challenges
A second meeting would bring together stakeholders including the drug industry, producers, USDA, with the aim of directly identifying problems, address funding needs and creating an Advisory Committee. Several NRSP-RC members are interested in working with the committee to build support for the program to a level that would truly make it effective and impactful.
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12:00 | 8.0 | Lunch
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1:30 | 9.0 | Results of NRSP Balloting/Discussion - Bret Hess and Mike Harrington | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
1:40 | 10.0 | NIMSS Update and Demonstration - Jeff Jacobsen and Chris Hamilton In meeting report: Jeff Jacobsen acknowledged the hard work of all of the EDAs, Chris Hamilton, Sara Lupis, Rubie Mize and Donna Pierce and indicated that as the NIMSS system is transitioned there will be no downtime. Under Clemson University the new system is stable, secure and readily accepting of changes. Chris Hamilton gave a demonstration and said that on-line webinar training will be provided. Clemson will still be available for maintenance. Efforts will continually be made to improve the system and thus recommendations from the users are welcomed and valued. The roll-out will be in October. Dan Rossi and Rubie Mize were thanked for their hard work in their leadership with the previous system used for many years and a resolution expressing gratitude was read. Dan acknowledged Rubie for her yeoman work with NIMMS from as far back as the 1980s.
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2:00 | 11.0 | Science and Technology Committee Report - Marikis Alvarez and Jeff Jacobsen In meeting report: Appreciation was expressed for the work of the previous chair, John Russin. Multistate Research Award
The quality of the submissions for the 2015 award was excellent. 2015 National Winner NC140: Improving Economic and Environmental Sustainability in Tree-Fruit Production Through Changes in Rootstock Use Award winners receive: Use of $15,000 of off-the-top MRF; up to $5000 for travel to award ceremony; balance of funds to support activities which enhance & contribute to research and/or outreach objectives of project. GUIDELINES FOR 2016
Path Forward: Face-to-face meeting on October 1, monthly/quarterly calls thereafter
Other topics
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2:10 | 12.0 | Communications and Marketing Committee Report - Rick Rhodes and Dan Rossi
The new incoming chair (Rick Rhodes) thanked Scott Reed (predecessor) and Dan Rossi for their contributions. Background
CMC Activities
CMP Update
Darren Katz reminded the group that Cornerstone lobbies and Kglobal markets. Kglobal’s aim is to create an atmosphere about the value of what the System does and not advocate on any issues. | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
2:30 | 13.0 | Impact Database Update - Bill Brown and Eric Young In meeting report: The quality of submitted impact statements should be strong. The marketing /communications officers should help faculty members who submit to help improve the content. Oregon State University will be offering training on-line but it is a for-pay system. The National Impacts Database (http://landgrantimpacts.tamu.edu/), is continuing to be populated by research and extension impacts. As of September 1 there were 459 research impacts and 996 Extension impacts. Kglobal continues to use the database as a source of marketing information for the Ag is America web site and social media outlets. In addition, various NPL’s and offices at NIFA are using the database more frequently to access information about impacts of NIFA funded research and Extension. Because of the increased use by NIFA, it’s VERY important to select the appropriate funding sources when entering impact statements, particularly the capacity lines. The Oregon State University Professional and Continuing Education (PACE) unit has completed production of the impact writing learning modules, with input from a national team of Land-Grant and Extension communication experts. The learning modules are ready and will be available at a cost of $80/person. There is an open access sample page and video available at: https://pace.oregonstate.edu/catalog/impact-statement-reporting which gives more details on the content. Anyone who would like to have full single-use access to the training modules can arrange that by contacting Chris LaBelle, director, PACE, (541) 737 2807, chris.labelle@oregonstate.edu. A group of writers, editors and designers from each region have volunteered to meet together for 2-3 days in a central location to produce compiled national impact statements on a timely topic in each of the six focus areas of the database. The group requested financial support for this work session from ESCOP and ECOP at the July meetings. The team would include 4 writers, 4 editors and 1 designer. A total of $10,000 was requested to offset travel, meeting and production expenses. This proposal was discussed by ESCOP but was not approved due to uncertainty about how the product would be useful to the directors or ESS in general. The group has submitted a more detailed proposal to ESCOP and Bob Shulstad has asked the Communication and Marketing Committee to review it and make a recommendation on support based on the marketing perspective of this activity. The committee will discuss the revised proposal during their call in October and bring a recommendation to ESCOP at the November meeting.
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2:40 | 14.0 | Healthy Food Systems, Healthy People Initiative Update - Clarence Watson, Shirley Hymon-Parker, and Eric Young In meeting report: On July 23, 2014, as a result of the recommendations from the 2014 Joint COPs meeting, the BAA's Policy Board of Directors, together with the Board on Human Sciences, established the Healthy Food Systems, Healthy People steering committee. The charge to this committee was to develop a broad-based initiative to improve human health and reduce chronic disease by integrating agricultural, food, and nutrition systems with health care systems through alignment of science, education, community engagement, and strategic partnerships, for which funding will be sought in 2018. The Committee is co-chaired by Richard Linton, Dean, College of Agriculture and Life Sciences, NCSU, and Christine Ladisch, Dean, College of Health and Human Sciences, Purdue. This action was taken to build on initial work by ECOP's Health Task Force who identified several recommendations as to how Extension could create programs to better address issues related to human health and chronic diseases. The steering committee focused on identifying knowledge gaps and research needs that could support future education and community engagement activities related to human health and would facilitate integration across agriculture, food, nutrition, and health care systems. They also identified a significant number of public and private partnerships that would be essential to move this initiative forward. The research priorities were integrated with Extension programming needs identified by the ECOP task force to develop the final report, which is expected to be submitted to APLU by October 1, 2015.
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2:50 | 15.0 | Nominations and Election of Chair-Elect - Bob Shulstad In meeting report: The next region to offer ESS leadership is to be from the Western Region. Brett Hess was the nominee and was elected by acclamation.
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2:55 | 16.0 | Resolutions Committee Report - Clarence Watson In meeting report: Congratulations provided for 2015 Excellence in Leadership Award Winners (see list in Item #1) Appreciation for those who left their positions in 2014-2015: ARD
NCRA
SAAESD
WAAESD
RESOLUTION OF APPRECIATION to Dr. Bob Shulstad, as the outgoing Chairman of the Experiment Station Section (ESS) Resolution of Appreciation for the work of hosting the 2015 ESS/SAES/ARD meeting to Drs. Shirley Hymon-Parker, Leonard Williams and Carolyn Brooks Dr. Bob Shulstad passed the gavel to the new ESS Chair, Dr. Shirley Hymon-Parker who indicated her acceptance of the leadership role going forward with the help of all of the members of the ESS.
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3:00 |
| Changing of the Guard - Bob Shulstad Final Remarks and Adjourn - Shirley Hymon-Parker | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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| 17.0 | ECOP Liaison Report to ESCOP - Bev Durgan |